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     Instructions to the Authors

General Information |  Cover Letter  |  Copyright Releases |  Patient ReleasesArticle File |  Table Files  |   Figure Files |  Manuscript Review | Contributors' form


 General Information Top

The Journal of Orthodontic Science invites manuscripts concerning technical and clinical studies related to health, ethical and social issues in the field of Orthodontics: Malocclusions, Craniofacial Growth & Development, Biomechanics & Biomaterials, Orthodontic Surgery, Craniofacial & Adult Anomalies. Articles with clinical interest and implications will be given preference. Original research, clinical observations and review articles as well as guest editorials, letters to the editor and case reports are welcome. Articles are peer reviewed and subject to editorial revision. Statements and opinions expressed in articles are not necessarily those of the editor or publisher. The editor and the publisher disclaim any responsibility or liability for such material. Please organize and enter your Original Article manuscript as per the instruction (see below).

Open Access Publication: All manuscripts submitted to The Journal of Orthodontic Science are assumed to be submitted under the Open Access publishing model. In this publishing model, submitted manuscripts would be subjected to the standard protocol of peer-review process under editorial control. Upon acceptance for publication a processing fee will be payable. The Journal of Orthodontic Science therefore charges a publication-processing fee of $200.00 for each article accepted for publication. Payment of this charge allows the journal and publisher to recover editorial and production costs. Owing to fluctuations in foreign exchange rates fees may occasionally be subject to change without notice.
Published papers appear electronically and are freely available from our website. Authors may also use their published portable document format (PDF) for any non-commercial use on their personal or non-commercial institution's website.

Publishing schedule: Starting from 2018, the Journal of Orthodontic Science will adapt a continuous publication process whereby all accepted papers in the Journal would be published when they have completed the manuscript production process. Articles are made freely available on the journal's website immediately upon publication. Articles will be submitted to PMC upon publication in journals to be indexed in PubMed Central (PMC). This decision was made in an effort to expedite the publication process of accepted articles.

 Cover Letter Top

Put all information pertaining to the authors in this letter. Include the title of the article, full name(s) of the author(s), academic degrees, and institutional affiliations and positions; identify the corresponding author and include an address, telephone and fax numbers, and an e-mail address. This information will not be available to the reviewers and should be in seperate file.

 Copyright Releases: Top

The following written statement, signed by one of the authors and acting on behalf of all of the authors, must accompany all manuscripts:

"The undersigned author transfers all copyright ownership of the manuscript (fill in the title of your manuscript) to The Journal of Orthodontic Science in the event the work is published. The undersigned author warrants that the article is original, is not under consideration for publication by another journal and has not been previously published. I sign for and accept responsibility for releasing this material on behalf of any and all coauthors."

Direct quotations, tables or images that have appeared elsewhere in copyrighted material must be accompanied by a signed release from the copyright owner. Complete information identifying the source of the material is required.

 Patient Releases: Top

A signed release must be obtained for all images that contain identifiable patients or human subjects. The release is signed by the person or both living parents or the guardian of the minors. These releases must be retained indefinitely by the Corresponding Author. A cover letter must be submitted with the manuscript attesting to the fact that all applicable patient releases were obtained and are on file with the Corresponding Author. Each release statement must be on a separate page, include the manuscript title, all authors' names and contain a copy of the following statement signed by the patient:

“The authors certify that they have obtained all appropriate patient consent forms. In the form the patient(s) has/have given his/her/their consent for his/her/their images and other clinical information to be reported in the journal. The patients understand that their names and initials will not be published and due efforts will be made to conceal their identity, but anonymity cannot be guaranteed.”

 Article File Top

Articles must be original and written in clear English. The total article file must be entered as one document and must contain the Title, Abstract, Text, References, Tables and Figure Legends. The article file must not exceed a maximum of 3500 words. To determine the number of words in your document, go to the toolbar, click on tools and then click on word count. MS Word when preparing the manuscript is preferred.

Please remove all references to the author's identity or institutions, as manuscripts are peer reviewed anonymously.

Please enter only the following items in the Article File: The manuscript should be organized in the following sections (Double-spaced and start each section in a new page):

1. Title of the Manuscript and Abstract Structured abstract of 250 words or less is preferred. A structured abstract contains the following sections: Objectives, describing the problem; Materials and Methods, briefly describe the procedure used to accomplish the work; Results, describe the primary results of the study; and Conclusions, report what can be drawn based on the results of this study. Keywords, Include at least 4 keywords in alphabetical order.

2. Introduction: This section states the purpose of the research and includes a brief summary of the literature describing the current state of the field.

3. Materials And Methods: This section states exactly what was done and should enable others to reproduce the study. Materials or methods described elsewhere in the literature can be referenced without repeating these details. Identify teeth using the full name of the tooth or the FDI annotation. If human subjects or animals were involved in the work, this section must contain a statement that the rights of the human or animal subjects were protected and approval was obtained from an identified institutional review board, or its equivalent. Express measurements in metric units, whenever practical. For those articles that report on the results of experiments of treatments where patients or animals have been used as the sample, Institutional Review Board (IRB)/ethical approval is mandatory. No experimental studies will be sent out for review without an IRB approval accompanying the manuscript submission. As a journal’s policy, specific ethics statements should be consistently applied. IRB approval and/or informed consent statements should be found in ALL articles having patient data, including the case reports. As per the best editorial practices we need to specify the protocol number that was attributed by the ethics committee; and the date of approval by the ethics committee. For example, "Ethical approval for this study (Ethical Committee N° NAC 207) was provided by the Ethical Committee NAC of Geneva University Hospitals, Geneva, on 12 February 2007. Facial photos of human subjects (children and adults) should be obscured whenever possible to comply with publishing standards. For example, the black box should not only cover the eye portion but the part of the face which are not required to be shown in the research. Statistical analyses should be explained and justified.

4. Results: This section should describe the objective findings without any comment on their significance or relative importance. Cite all tables and figures in sequential order in the text.

5. Discussion: Only this section allows you freedom to interpret your data and to give your opinion of the value of your findings relative to previous work. All opinions must be limited to this section.

6. Conclusion: This section states what conclusions can be drawn specifically from the research reported. Bullet points are preferred. Do not repeat material from other sections. Conclusions should be backed by the data presented.

7. References: References cited must refer to published material. Avoid using Texbooks and abstracts. Number references consecutively in order of their appearance in the manuscript using superscript and Arabic numerals. References to "personal communication" or unpublished theses are not acceptable. References older than 2000 (year) should be updated to most recent. The style and punctuation of references should strictly conform to American Medical Association Manual of Style: A Guide for Authors and Editors, 9th ed (Baltimore, Md: Williams & Wilkins; 1998). Consult previous issues of The Journal of Orthodontic Science for guidance (Available at http://www.JOS.org). Also, refer to previously published articles for the referencing style.

9. Tables: Tables should be self-explanatory and should supplement, not duplicate, the text. Number them with Arabic numerals, in the order they are mentioned in the text. Provide a brief title for each table. If a table has been previously published, include a footnote in the table giving full credit to the original source and include written permission for its use from the copyright holder. Submit tables as text-based files (MS Word or Excel, for example) and not as graphic elements. Please provide exact p values for all significant and non significant results when possible. A p value of 0.000 is not acceptable. All abbreviations used in the table must be defined in a footnote.Abbreviations should be defined in full in the legend. Please make sure that table titles and legend are sufficiently detailed to allow the table to stand alone or self explanatory.

10. Figure Legends: All figures must be numbered sequentially in the manuscript and a legend for each figure must appear in this section.

 Tables: Top

Tables should be self-explanatory and should supplement, not duplicate, the text. Number them with Arabic numerals, in the order they are mentioned in the text. Provide a brief title for each. If a table has been previously published, include a footnote in the table giving full credit to the original source and include written permission for its use from the copyright holder. Submit tables as text-based files (MS Word or Excel, for example) and not as graphic elements. All tables should be cited consecutively in the text or alternatively, at the end of the manuscript file (Tables should be included in the article file). All abbreviations used in the table must be defined in a footnote. For example, * P=.05; ** P=.01; *** P=.001; ****P=.0001 as needed.

 Figures: Top

Each figure must be of sufficient resolution for high quality publication usually in JPEG, TIFF or EPS format. All images need to be at 300 DPI when the figure is of the size to be used in publication. If you enter a large image at 300 DPI and reduce it to a much smaller size for publication, this will increase the DPI and the image will be very heavy and slow to open electronically. If you enter a small image (such as a 35 mm picture) and plan to enlarge it for publication, it needs to be entered at more than 300 DPI since enlargement will only reduce the resolution. Figures in WORD or presentation software such as PowerPoint, Corel Draw or Harvard Graphics do not contain sufficient resolution for publication and will not be accepted and may render the manuscript unacceptable.

 Manuscript Review: Top


After completing the manuscript submission, you will receive automated responses from the system as the manuscript is processed. You may also follow the progress of your manuscript via the web site and your own password you created when you first entered the system. every effeort will be made to expidiate the review process. 
Once your manuscript is peer reviewed, the reviewers' comments will be sent to you. Please allow adequate time for this process. Our automated system is instantaneous, but the reviewers are busy people who donate their expertise and time and the review process may take longer than anticipated.
A manuscript returned to an author with suggested revisions must be returned within 3 weeks. Revised manuscripts returned after this time will be considered new submissions.
After the revisions are complete, an electronic copy of your galley proof will be sent to you for corrections and final approval. Expect the figures in the galley proof to be of low resolution for ease of transmission. The final publication will contain your high quality figures.




Contributors' form  Top

(to be modified as applicable and one signed copy attached with the manuscript)

Manuscript Title:

I/we certify that I/we have participated sufficiently in contributing to the intellectual content, concept and design of this work or the analysis and interpretation of the data (when applicable), as well as writing of the manuscript, to take public responsibility for it and have agreed to have my/our name listed as a contributor.

 I/we believe that the manuscript represents valid work. Neither this manuscript nor one with substantially similar content under my/our authorship has been published or is being considered for publication elsewhere, except as described in the covering letter. I/we certify that all the data collected during the study is presented in this manuscript and no data from the study has been or will be published separately. I/we attest that, if requested by the editors, I/we will provide the data/information or will cooperate fully in obtaining and providing the data/information on which the manuscript is based, for examination by the editors or their assignees. Financial interests, direct or indirect, that exist or may be perceived to exist for individual contributors in connection with the content of this paper have been disclosed in the cover letter. Sources of outside support of the project are named in the covering letter. 

I/We hereby transfer(s), assign(s), or otherwise convey(s) all copyright ownership, including any and all rights incidental thereto, exclusively to the Saudi Orthodontic Journal, in the event that such work is published by the Saudi Orthodontic Journal. The Saudi Orthodontic Journal shall own the work, including

  1. copyright;
  2. the right to grant permission to republish the article in whole or in part, with or without fee;
  3. the right to produce preprints or reprints and translate intouages other than English for sale or free distribution; and
  4. the right to republish the work in a collection of articles in any other mechanical or electronic format.

We give the rights to the corresponding author to make necessary changes as per the request of the journal, do the rest of the correspondence on our behalf and he/she will act as the guarantor for the manuscript on our behalf.

All persons who have made substantial contributions to the work reported in the manuscript, but who are not contributors, are named in the Acknowledgment and have given me/us their written permission to be named. If I/we do not include an Acknowledgment that means I/we have not received substantial contributions from non-contributors and no contributor has been omitted.

Name Signature Date signed
1 --------------- --------------- ---------------
2 --------------- --------------- ---------------
3 --------------- --------------- ---------------
4 --------------- --------------- --------------- (up to 4 contributors for case report/ images/ review)
5 --------------- --------------- ---------------
6 --------------- --------------- --------------- (up to 6 contributors for original studies)


Click here to download instructions

Click here to download copyright form


These ready to use templates are made to help the contributors write as per the requirements of the Journal.

Save the templates on your computer and use them with a word processor program. 
Click open the file and save as the manuscript file.

In the program keep 'Document Map' and 'Comments' on from 'View' menu to navigate through the file. 

Download Template for Original Articles/ABSTRACT Reports. (.DOT file)

Download Template for Case Reports.  (.DOT file)

Download Template for Review Articles.  (.DOT file)

Download Template for Letter to the Editor.  (.DOT file)


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